Per University policy, Dean's Office approval is required for all offers to cover relocation expenses for a new hire. Reimbursing relocation expenses up to one month's salary is acceptable for all regular faculty hires. For all other hires, Dean's Office approval is required before the offer is made to the candidate.
In the upgraded HRMS system, offer letters will pass through the Dean's Office, and offers to cover relocation expenses all must be included with the offer of employment. When the Dean's Office sees covering relocation expenses in an offer letter, pushing the letter forward to the candidate in the Recruiting Module will be considered the formal approval. Prior to the offer moving forward, you will need to provide a justification and identify the funding source for all relocation expense offers except those to regular faculty candidates.
In many cases, you will want to discuss covering relocation expenses with a candidate prior to sending the final offer, and, in such discussions, commitments cannot be made without prior approval from the Dean's Office (other than for regular faculty). Such requests should go to Dave Pappone and include a brief justification and identify the funding source. If approval is given, the terms of the offer to cover relocation expenses still must be included in the formal offer letter.
